CMMS - Shopfloor-Online Maintenance

A CMMS system focused on ease of use and engineers' mobility


Are you looking for a CMMS to optimise maintenance and integrate with manufacturing operations? 

CMMS systems are in common use to manage maintenance of manufacturing equipment, but in many cases they are not very user friendly and cannot be used by engineers at the place of work. Use the Maintenance management software module to:
  • Implement a Maintenance Management solution that is very easy to use by engineers and thereby get good quality data 
  • Use mobile devices to allow engineers to record maintenance activities at the place of work
  • Build up detailed, accurate maintenance records
  • Manage spare part inventory directly or connect to ERP through interfaces
  • Better manage engineering resources
  • Be more selective in planning maintenance schedules to move from simple periodic plans, to plans based on equipment use and/or specific events

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What are the benefits of the CMMS module?

  1. Lower the cost of maintenance – by arranging schedules based on usage not just fixed calendar periods
  2. Improve planning – plan maintenance activities well in advance, predict spare part and labour requirements, see related work – be sure not to forget anything
  3. Build up a history – know what has been done (and not done), to help make decisions about what to do next e.g. spare parts
  4. Manage workloads and priorities - improve the day to day management of workloads, authorise for release, prioritise, assign to individuals or teams
  5. Improve visibility – everyone can see what is being done, what is waiting and why
  6. Manage resources – maximises maintenance workforce resources and skills through better planning and allocation
  7. Enforce maintenance procedures – always provide the latest asset documentation and maintenance procedures
  8. Go paperless – facilitate mobility of maintenance teams around the plant with a mobile maintenance application. Get access to drawings quickly on-line
  9. Avoid problems – stop issues before they become major problems with event-based maintenance

Set up maintenance procedures 

  • Maintenance procedures can range from simple checks done by line operatives (e.g. every shift), through to big complex jobs
  • Maintenance procedures are configured as a set of step-by-step instructions
  • Steps can include measurements that need to be recorded
  • Define the skills/personnel required for each step
  • Define the spare parts that will be needed or may need to be replaced

Trigger procedures

  • Periodic –  on a periodic basis e.g. month(s), year(s)…
  • Production counts – trigger on counts like machine cycles or parts produced
  • Run hours – only look at time elapsed when the equipment is being used
  • Events– trigger on different events e.g. critical defects found, wear picked up in measurements, damaged tools

Plan the maintenance team workload

  • View the maintenance calendar
  • Maintenance work that requires shut-down automatically informs the production schedule
  • Create user define shut down calendars to plan shut down days
  • Prioritise work, align with shut down days, move work forwards/backwards to manage workloads and optimise the work
  • Release jobs and assign work to individuals or groups
  • Project forwards spare parts required
  • Project forwards man power requirements

Record the results of maintenance activities

  • Record the results of each step as you go
  • Provide access to drawings and documents to improve effectiveness
  • Postpone some steps and come back to them later
  • Record man-hours works
  • Record spare parts used
  • Build up a detailed history of results against each asset

Go Mobile

  • Give engineers rugged handheld devices to collect data out in the factory
  • Allow them to view their work list and select jobs 
  • Record the results of each step as you go
  • Use built in bar code scanners to look-up assets or use spare parts


  • Dashboards aid visualisation and help everyone see where the problems in the factory are


  • Powerful reports show all aspects of maintenance work: schedules, workload, activities, asset history, spare parts used, man-hours used. etc.
The Maintenance management software module builds upon the Asset Register module. Get more value from this module by using it in conjunction with other applications of Shopfloor-Online>
  • Repairs – to record breakdowns, schedule repair works orders, track repair work and spare parts used on each asset
  • Production Counting – to take advantage of counts collected in production, for example real-time counts via OPC, to count things like cycles, parts made. These can be used as life time counts and also used to trigger maintenance procedures
  • Downtime – to take advantage of downtime monitoring to derive actual run-hours and schedule maintenance activities based on actual run-hours
  • Links to Documents – to link in all documentation related to each asset for easy access. Alternatively take photographs at various stages of maintenance activities to aid future work
  • Inventory – to manage all the spare part inventory